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Resource Management System

Colleges A–D — based on current timetable allocations

Week of

Dashboard

Weekly overview

Campus Availability

Calendar

Trainer view

Find an available trainer

Trainers

Facilities

Import data

Manage staff

Dashboard

Who is free this week

Week:

Export availability from to

Free (most of the day) Some free time Fully booked Not working On leave

Campus Availability

Week:

Free (most of day) Some free time Fully booked Not working On leave

Calendar

Trainers

Week

Select a trainer to see their weekly availability.

Find who's free

Week (used when no exact date) Exact date (optional — overrides day & week)

…or day of week

From

Delivery Location (optional) Qualified for unit (optional) Campus (optional — for rooms)

Resource Management System

Email Password

First login — please set a new password.

New password Confirm new password

Edit trainer —

Changes apply everywhere this trainer appears. (Name can't be changed here.)

Base location

Capability

Works for (theory)

Works for (kitchen)

Theory hours

Kitchen hours

Contract type

Max hrs / week

Working days

MonTueWedThuFri

Conditions / notes

Manage staff logins

Create a login for a staff member. A one-time password is generated — give it to them; they’ll set their own password at first sign-in.

Staff email

Role

Trainers — onboard / offboard

+ Onboard a new trainer (create profile)

Full name

Base location

Capability

Theory hours

Kitchen hours (if any)

Conditions / notes

Contract type

Max hours / week

Working days

MonTueWedThuFri

Facilities

Import data

Upload your latest spreadsheets. Each import replaces that dataset in the database and the views refresh automatically.

Timetable — timetable database export → trainer bookings (occupied/free).

Leave records — HR leave export → blocks unavailable days.

Trainer data — profiles + qualifications (sheets "Trainer Info" and "Trainer with UoCs").

Facilities — classroom capacities and available days.